Wedding Booking Contract

Thank you for choosing me to photograph your wedding. To confirm your booking, please fill in the form below and pay your initial payment of £75 by bank transfer.

My bank details are:

Account name: Autumn Stone Photography
Account no: 07304104
Sort code: 09-01-28

If you have any questions, just let me know. Once I have received the form I will email you the completed document to electronically sign for your records. Once signed, you are agreeing to the terms and conditions and total package price and are entering into a legally binding contract.


Please fill in the form below

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TERMS & CONDITIONS

These Terms and Conditions of Business (“Terms”) set out the terms and conditions on which Autumn Stone Photography, and having its  address at 36 Church Road, Stockport, Cheshire, SK4 1LJ (“Photographer”, “we”, “us”) shall supply you (“Client”; “you”) with such services as detailed above. By signing below, you hereby agree to be bound by the Terms herein.

ENTIRE AGREEMENT This agreement contains the entire understanding between Autumn Stone Photography and the client(s) named above. It supersedes all prior and simultaneous agreements between the parties. The only way to add or change this agreement is to do so in writing, signed by the client(s) and Autumn Stone Photography.

INITIAL PAYMENT, BALANCE PAYMENT and METHODS OF PAYMENT An initial payment of £75.00 is required at time of booking, together with this signed contract. Dates are reserved only when this first payment and signed contract are received by Autumn Stone Photography. An unconditional refund policy exists for a period of 14 days from receipt of the initial payment (“cooling off period”). The remaining balance should be fully paid no later than one month prior to the wedding date. Part/full payment(s) can be made at any time. All payments should be made by bank transfer to the bank details provided upon submission of this contract.

CANCELLATION In the event that Autumn Stone Photography cannot attend for any reason beyond their control: death, accident, illness or for any other reason then Autumn Stone Photography will not be liable to compensate the client except to return any monies paid. In this event, Autumn Stone Photography will make every effort possible to provide a substitute photographer of similar skill and experience. If the client wishes to cancel this agreement for any reason after a period of 14 days from the date of signing this contract, as compensation for loss of income due to turning away other potential bookings for the same date, the following cancellation charges apply as a percentage of the total package price:

  • 30+ days before the wedding date: The £75 initial fee.
  • Within 30 days of the wedding date: 100% of the total package price.

RIGHT OF WITHDRAWAL Autumn Stone Photography’s discovery of new information, changes to agreed circumstances, or other factors which tend to circumvent its policies may result in its withdrawal. Non-cooperation; changes in locations, facilities or available times; missed appointments and late payments are examples of contributing factors. Should Autumn Stone Photography initiate the withdrawal, all fees will be returned, excluding initial payment as well as fair market value for all services/products already provided. In case of withdrawal, £100.00 per hour is charged for all photography services already provided to the client(s). Should the photographer’s personal safety or safety of their equipment come under threat at any point during the wedding day, the photographer may cease their duties immediately and no refunds will be provided by Autumn Stone Photography to the client under these circumstances.

PROVISION OF IMAGES, DIGITAL NEGATIVES Autumn Stone Photography will provide a collection of edited images to the client(s) on a USB drive. The images will be provided as high-resolution JPEG files. No guarantee will be made on the total number of images to be provided. The images provided will be deemed the full and final collection and under no circumstances will RAW files ever be released. Autumn Stone Photography will digitally archive and store your images for a period of 12 months after your wedding date.

ADVANCED RETOUCHING The images provided to the client will have been edited to correct exposure, colour, contrast and tone in line with the artistic vision of Autumn Stone Photography. Advanced retouching is not included in the package price (e.g. skin smoothing/enhancement, correction of hair/makeup/clothing, removal of objects from a scene, swapping a face from one image to another, environmental effects, reflections in glasses, teeth whitening, brightening of eyes, and bodily enhancements). A quote will be provided for any requests for advanced retouching.

CREATIVE LICENSE Autumn Stone Photography shall be granted creative and artistic license in relation to the choice of locations, poses and compositions used. Autumn Stone Photography shall use personal artistic judgment to create images consistent with the photographer’s personal vision of the event. Autumn Stone Photography’s judgement on photographic style and the number of photographs taken/provided to the client shall be deemed correct.

ALBUM SELECTIONS If an album has been purchased as part of the package, the clients must select images for the album within 12 months of receiving the online gallery link. If album selections are not made within this time, the album is forfeit and no refunds shall be made by Autumn Stone Photography.

EXCLUSIVITY Autumn Stone Photography shall be the sole professional (still) photographer(s) throughout the wedding day.

COOPERATION Autumn Stone Photography will endeavour to honour any specific requests for photographs but will not undertake to guarantee any specific photograph nor incorporate any specific background, location or group arrangement. Any requests for specific photos of people and/or details must be provided in writing before the wedding day. Autumn Stone Photography is not responsible if key individuals fail to appear or co-operate during photography sessions or for missed images due to details not revealed to Autumn Stone Photography or for any other reason outside of the photographer’s control, including inclement weather conditions.

HOUSE RULES The photographer is limited by the guidelines and wishes of the ceremony official or reception site management. The client agrees to accept the technical results of their imposition on the photographer. It is suggested that any specific restrictions or rules relating to photography are ascertained prior to the wedding date by the client and communicated to the photographer.

NON-GUARANTEE Although every possible care will be taken to produce photographs of all important and special events during the wedding, Autumn Stone Photography cannot place an unconditional guarantee on this. Autumn Stone Photography will not be held responsible for any ruined photographs due to any other person’s (wedding guests, officials, vicars, registrars etc) intervention (e.g. stepping out into the aisle during the procession) or any other missed or spoiled photographs due to any other cause outside of Autumn Stone Photography’s control.

MODEL RELEASE The client hereby grants to Autumn Stone Photography and its legal representatives and assigns, the irrevocable and unrestricted right to use and publish photographs of the client or in which the client may be included, for editorial, trade, advertising and any other purpose and in any manner and medium; to alter the same without restriction; and to copyright the same. The client hereby releases Autumn Stone Photography and its legal representatives and assigns from all claims and liability relating to said photographs.

PRIVACY Autumn Stone Photography will store your name and wedding details on a private internal database. These details will not ever be made available to companies or individuals outside of Autumn Stone Photography.

LIMIT OF LIABILITY Autumn Stone Photography takes the utmost care with respect to exposure, transportation and processing of photographs; including using professional grade equipment and professional grade backup equipment. However, in the unlikely event of the client’s photographs being lost, stolen or destroyed for reasons within or beyond Autumn Stone Photography’s control, the latter’s liability is limited to the return of all payments received for the event package above. Your statutory rights are not affected. Autumn Stone Photography has full public liability and professional indemnity insurance. The total limit of liability shall not exceed the total package price stated herein.

PERFORMANCE The performance of this contract on behalf of Autumn Stone Photography shall be contingent upon acts of God, flood, fire, warfare, government laws or regulations, electrical failure, strikes by suppliers, and/or conditions beyond its control.

SEVERABILITY If any provision of this agreement is held to be invalid or unenforceable under the law, the validity of this agreement as a whole shall not be affected, and the other provisions of the agreement shall remain in full force and effect.

AMENDMENTS This contract has been freely negotiated and shall be recognised as the entirety of the agreement. Only those changes or modifications specifically placed in writing, attached, dated and signed by the client and Autumn Stone Photography at the time of acceptance of this contract shall be recognised as amendments to this contract.

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